ROBERTSON COUNTY REPUBLICAN EXECUTIVE COMMITTEE BY-LAWS
Section 1. The name of this organization shall be the Robertson County Republican Executive Committee, hereinafter referred to as the Executive Committee.
Section 1. The purpose of the Executive Committee shall be:
(a) to establish general policy of the Republican Party in the county, subject to direction of the biennial County/Senatorial District Convention;
(b) to represent the Republican Party of this county, state and nation, articulating the Party’s candidates;
(c) to cooperate in carrying out programs initiated by the Republican Party of Texas, including but not limited to:
1. conducting a Republican Primary in as many election precincts within the county as practicable, but at a minimum, having a voting location in each County Commissioner’s precinct; and
2. organizing a coordinated effort, including Get-Out-The Vote, preceding each general election, to publicize the Party’s candidates.
Section 2. The Executive Committee is charged with the responsibility of observing all laws of the State of Texas and these United States in fulfilling the purposes stated in this Article.
Section 1. The voting members of the Executive Committee shall be the County Chair and the Precinct Chairs.. The County Chair shall be the Executive Committee’s presiding officer and official spokesman. The County Chair shall perform those duties required by statute, by the Rules of the Republican Party of Texas, and by these by-laws.. The County Chair may be a member of the Texas Republican County Chairs Association and, if so, any assessments or dues are to be paid by the County Executive Committee.
Section 2. To qualify to hold the office of Precinct Chair, a person must be a qualified voter residing within the bounds of the entity represented and cannot be a holder of elected public office at the county, state, or federal level or candidate for such office.
Section 3. The term of office shall be for two (2) years, commencing on the twentieth (20th) day after the Run-Off Primary Election Day, as provided for in Section 171.022© of the Texas Election Code.
Section 4. Any mid-term vacancy in the office of County Chair or Precinct Chairs shall be filled by the Executive Committee as provided by Sections 171.024, 171.025, and 171.0251 of the Texas Election Code
Section 5. If any member of the Executive Committee misses three (3) consecutive meetings without cause, the Executive Committee may ask for the member’s resignation.
Section 1. The County Chair may appoint Executive Assistants with titles and duties as follows: The appointive officials shall serve at the pleasure of the Chairman. In the event of a vacancy in the office of Chairman, the appointive officials shall serve until the election of a new Chairman. Upon the election of a new Chairman, the offices of all appointive officials automatically are vacated and open for appointment by the new Chairman.
(a) Treasurer. The Treasurer shall be responsible for the financial transactions and records of the Executive Committee and for complying with applicable statutes. The Treasurer shall prepare a current report of financial conditions for presentation to the Executive Committee at each regularly scheduled meeting.
(b) Secretary. The Secretary shall carry out the usual duties of that office, keeping an up-to-date roll of the Executive Committee’s members and ensuring that each member receives timely notices of meetings. A permanent file containing minutes of the Executive Committee meetings shall be maintained. In the event of a vacancy in the office of County Chair, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chair, as provided for in Section 171.025 of the Texas Election Code. The Secretary is authorized to receive applications for a place on the Primary Ballot, as provided for in Section 172.022(a) (2) of the Texas Election Code.
(c) Elections Supervisor. The Elections Supervisor shall coordinate and supervise elections, to include judges and clerks voter lists, records and training of election workers and any other duties assigned by the County Chair.
(d) Parliamentarian. The Parliamentarian shall keep the order of business at all CEC meetings and county conventions to assist the Chairman in assuring that they are conducted in accordance with Article IX of these By-Laws.
(e) Events Coordinator. The Events Coordinator shall coordinate rallies and fund raising, develop media releases and announcements and any other duties assigned by the County Chair.
Precinct Chairs’ responsibilities and authority derive from the Texas Election Code, the Republican Party of Texas General Rules for all Conventions and Meetings and By-Laws and Standing Rules of the Republican Party of County. Responsibilities include, but are not limited to:
1. To keep the County Chair informed on political activities within their precincts and advise him on political matters as they pertain to the political party.
2. To attend Executive Committee meetings as scheduled.
3. To maintain records on the voters of the precincts in a format and with information recorded as desired by the County Chair.
4. To obtain party workers for various functions such as election officials, poll watchers, phone bank callers, count campaign headquarters workers, precinct data collectors, etc. as directed by the County Chair.
5. To select an assistant or precinct staff workers who are to complete the tasks required of a Precinct Chair including attending Executive Committee meetings as non-voting participants in their absence.
Authority of Executive Committee
Section 1. Executive Committee as Final Authority: The Executive Committee is the final authority of all campaign or candidate endorsements by the Robertson County Republican Party. No officer, executive committee member, committee chairman, contractor, employee or anyone associated with the Robertson County Republican Party may communicate any official position, policy or endorsement by the Party either verbally or in writing or use the Party’s letterhead logo or name in any communication to the media or to the public indicating an official position of the Party without an affirmative vote of the Executive Committee at any regular or special meeting, a quorum being present. An officer or Precinct Chair may not endorse a candidate in a primary or run-off election.
Section 1. The Executive Committee shall meet at least once a quarter.
Section 2. A quorum shall be required to conduct business. A quorum shall be a majority of the voting members of the Executive Committee; except that at least two voting members may conduct statutory business required by the Texas Election Code. In the event of the unavoidable absence of the County Chairman, any member of the CEC may be chosen to be the Chairman Pro Tem.
Section 3. In the year in which the Executive Committee is elected, one of the regular quarterly meetings shall be an organizational meeting, to be held within sixty (60) days following the date of the Run-Off Primary Election.
Section l. The County Chair shall appoint the chair of any Standing or Pro Tem Committee deemed necessary to carry out policies of the local Party.
Section 2. Each committee is authorized to develop procedures for conducting the business within that committee’s jurisdiction, subject to review and amendment by the full Executive Committee.
Section 3. A committee member or members may be removed from a committee upon request of the committee chair or the County Chair.
Section l. The rules contained in the most current edition of Robert’s Rules of Order, Newly Revised shall govern the Executive Committee in all cases to which they are applicable and in which they are not inconsistent with these by-laws or any special rules promulgated by the Republican Party of Texas, or any state or federal statutes.
Section 2. These by-laws may be amended by a two-thirds (2/3) vote of the members of the Executive Committee at a properly called meeting of the Executive Committee by giving notice at the previous regular meeting, or written notice to each Executive Committee member at least seven (7) days in advance of a Regular or Special Meeting called for that purpose.
Adopted: September 2014